Note: The job is a remote job and is open to candidates in USA. Entrepreneur Cooperative is seeking a highly organized and proactive Operations & Executive Coordinator to support leadership and improve operational efficiency. The role involves managing executive support, vendor coordination, website management, and various administrative tasks in a fast-paced remote environment.

Responsibilities

• Manage and organize the CEO’s inbox and communications
• Flag high-priority emails and assist with response prioritization
• Coordinate calendars, meetings, reminders, and follow-ups
• Help move projects and action items from pending to completed
• Prepare notes, summaries, and operational follow-ups
• Research and identify vendors nationwide, including:
• Steel suppliers
• Erection crews
• Specialty construction vendors
• Gather and organize vendor information including:
• Contact details
• Pricing
• Service areas
• Availability
• Maintain searchable vendor databases and spreadsheets
• Follow up with vendors to obtain missing information
• Update and maintain product listings in WordPress
• Upload and organize product photos and project images
• Use Adobe Photoshop or similar tools to resize and optimize images for web
• Assist with updating product descriptions and website content
• Help maintain visually organized and accurate product pages
• Organize project photos and video assets from construction builds
• Create simple marketing videos for social media and website use using existing content
• Maintain organized media libraries and digital assets
• Coordinate with leadership regarding marketing priorities and deadlines
• Coordinate deliveries, scheduling, and logistics activities
• Help track materials, shipments, and operational timelines
• Assist with internal reporting and operational administrative tasks
• Support day-to-day operational problem solving and coordination
• Data entry and documentation management
• Organize digital files and internal systems
• Handle recurring administrative tasks
• Provide support wherever needed to help operations run efficiently

Skills

• Previous experience in: Executive support
• Previous experience in: Operations coordination
• Previous experience in: Administrative support
• Previous experience in: Vendor coordination
• Previous experience in: Project coordination
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills in English
• Comfortable researching vendors and making professional outbound calls
• Experience with WordPress website updates
• Experience using Adobe Photoshop, Canva, or similar design tools
• Basic video editing skills for marketing or social media content
• Strong spreadsheet and data organization skills
• Ability to work independently and manage multiple moving priorities
• Resourceful, proactive, and solutions-oriented mindset
• Experience supporting executives or company owners
• Construction, logistics, or vendor management experience
• Strong Excel or Google Sheets skills
• Experience managing operational workflows in fast-paced businesses
• Familiarity with marketing content organization and digital asset management

Company Overview