General Overview The setup and Construction Design Assistant is a position that works collaboratively with Heirloom’s Construction and SetUp Design departments. Their primary function is to work collaboratively with the Senior Design Manager, Design Managers, and Associates in the design process and outcome. The role will specifically focus on sourcing construction material, fixtures & finishes spec selections, as well as furniture and art. The role will also include updating the construction selections standards library. This role offers the ability to grow into a more integral team role based on performance. Design projects include, but are not limited to: single family homes, boutique hotels, Inns, B&B, and hostels. Project location can vary depending on the development pipeline. Essential Functions Manage the production of design drawings including floor plans, interior elevations, and details. Construction Administration: Submittals, Shop Drawings, ID Sets, CFAs. Source design and brand-consistent lighting and plumbing fixtures, finishes, furniture, decor, art, and accessory selections Work with Procurement team on the process of placing, tracking, receiving orders, and managing returns Manage project organization including budget updates, project updates/communications, maintaining project specs. Manage budget development and tracking. Develop and maintain project management processes and standards. Actively participate in establishing project milestone deadlines Ensure all project milestone deadlines are accomplished and/or on track Ensure all project boards are up to date. Work collaboratively with both design and construction to develop and implement a construction finish library - Catalog FF&E selections for current and previous projects Complete billable hours and business expense submissions in accordance with company policy Manage, own, and execute on design revisions, as needed Explore and implement possible FF&E trade and/or bulk discounts Ensure Design is providing the Operations Team with adequate remote support during initial phases of installations in other parts of the country as needed Requisites A successful Design Associate is a creative and process-minded team member with a meticulous attention to detail. The ideal candidate has an ownership mentality, is committed to excellence, and able to think intuitively. Fluent English required Must be literate in Bluebeam or PDF editor, Microsoft Office Suite and Google Office Applications - learning new tech should feel intuitive. Proficiency in AutoCAD is required Hospitality experience preferred (Combination of commercial and residential portfolio accepted) Exceptional aesthetic taste 3+ years of interior design work experience: design concept creation, sourcing, project management Highly organized and demonstrate exemplary planning, multi-tasking, and time-management skills Ability to function in a fast-paced and demanding work environment Proactive approach to problem solving (critical thinker) Portfolio available to review Benefits: 100% Remote work Biweekly pay in USD Paid time off Opportunity to work with a U.S.-based luxury brand. Travel and gain valuable exposure to the U.S. market Indefinite-term U.S. contractor agreement